Digital Waivers
Members sign online before their first class, and booking can wait until the waiver is done.
Industry CRM · Built in Calgary
CRM System for Gyms and Sports Clubs
Members book and pay, coaches see their classes, and the front desk sees who is in the building, all from one system with your club's name on it.
Check-ins today58
Active members312
Trial leads9
Today’s classes
6:00 AMStrength & ConditioningCoach A14/16
9:30 AMBoxing FundamentalsCoach B11/12
12:00 PMMobilityCoach C6/14
5:30 PMYouth ClubCoach D18/18
Active312
New this month24
Expiring soon11
Member list
Alex M.Unlimited planChecked inactive
Jordan K.10-class pass3 leftactive
Sam R.Youth planWaiver duewaiver
Taylor B.Monthly planRenews Fridayrenewing
Classes this week42
Seats booked486
On waitlist7
This week
Boxing FundamentalsMon · 9:30 AMCoach Bfull
Strength & ConditioningTue · 6:00 AMCoach Aopen
Open MatWed · 7:00 PMCoach Aopen
Youth ClubThu · 5:30 PMCoach Dwaitlist
Collected, $18,460
Renewals today16
Failed, retrying3
Recent payments
Alex M.Unlimited plan$129paid
Jordan K.10-class pass$160paid
Sam R.Youth plan$89retrying
Taylor B.Monthly plan$99paid
New this week9
Trials booked6
Joined4
Trial leads
Morgan P.Website formTrial Tuesdaybooked
Casey L.Phone callCall back todaynew
Riley D.Walk-inTrial finishedfollow up
Drew S.ReferralPlan chosenjoined
Unread7
Replied today23
Waiting2
Inbox
Pausing my plan?Alex M. · 5 min agoEmailnew
Trial class questionCasey L. · 20 min agoWebsitereplied
Invoice copyTaylor B. · 1 hour agoEmailwaiting
Youth club timesSam R. · todayEmailreplied
Signed298
Sent today6
Missing4
Waiver status
Morgan P.Trial memberSigned todaysigned
Sam R.Youth, parent signatureSentwaiting
Riley D.New memberNot sentmissing
Alex M.Unlimited planOn filesigned
Coaches9
Classes today8
Hours this week76
Coach schedules
Coach AStrength, Open Mat2 classeson today
Coach BBoxing Fundamentals1 classon today
Coach CMobilityDay offaway
Coach DYouth Club1 classevening
Attendance, %82
Retention, %91
New members24
New members by month
JanFebMarAprMayJun
Overview
Made for the way gym & sports club businesses work
Gyms and sports clubs often run on a booking app, a payment app, a spreadsheet of waivers and a group chat for coaches. Every handoff between them costs staff time and creates room for mistakes, such as a member booked into a full class, a trial visitor nobody followed up with, or a lapsed card nobody noticed.
We build a CRM that brings those jobs together for sports gyms. It is designed around how a club actually runs day to day: leads from trial classes, memberships and passes, a class schedule with capacity limits, check-in at the door, and payments that renew on their own. Each club gets its own branded copy that follows its rules for drop-ins, family plans, freezes and coach pay.
Who it is for: Boxing and martial arts gyms, CrossFit-style boxes, climbing gyms, swim and sports clubs, and fitness studios that have outgrown their current apps.
Features
What the gym CRM can include
Inbox and Email
Member emails sit inside the system, next to the profile, so the whole front desk can reply.
Staff Users
Create logins for coaches and desk staff, and set what each person can see.
Members and Leads
Trial visitors, members and former members in one list, with plans, visits, payments and notes on each profile.
Class Booking
A live schedule with capacity limits, waitlists and cancellation windows members can see before they book.
Front-Desk Check-In
Quick check-in on a tablet or by member search, with alerts for expired plans or missing waivers.
Payments That Renew
Recurring billing, failed-payment follow-up and receipts through a payment processor such as Stripe.
Coach Schedules
Coaches see their classes and rosters on a phone and mark attendance as people arrive.
Club Dashboard
Attendance, revenue, new members, trials and cancellations at a glance, with exports for bookkeeping.
FAQ
Gym & Sports Club CRM: questions
What owners ask before switching to a custom CRM. Tap a question to see our answer.
Have a different question?Write to us and the answer comes from the people who would build your site.
Can members sign up and pay online without staff help?
TTTwo Trees Studio
Yes. Members can choose a plan, sign the waiver, pay and book their first class online. Staff can still add members at the desk when someone walks in.
Can we move our current members into the CRM?
TTTwo Trees Studio
In most cases. We import member lists and plan details from a spreadsheet or an export of your current system, and check the results with you before switching over.
Does it replace our website?
TTTwo Trees Studio
It can sit alongside your current website or come with a new one. Public pages such as schedules and prices can draw from the CRM, so they are always up to date.
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Book a short walkthrough by video or at our Calgary office, and get a written price for setting it up for your company.